Bot:Guide/approved productions

Bot:Guide/approved productions lists all production functions that production bots (e.g. PlumBot) can execute on behalf of authorized users. When a user sends an email to a production bot, the bot reads this page to identify which function to run and which parameters to extract.

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List of approved functions

create_definitions

Description

• Creates insurance glossary definition pages on the wiki.
• Can generate terms from broad subjects, create specific definition pages, or automatically fill in all missing definitions.
• When both topics and terms are provided, seeds are generated from the topics and merged with the provided terms.
• When no parameters are provided, the bot scans for broken [[Definition:...]] links and creates those pages.

Required parameters

None.

Optional parameters

• topics — list of broad subjects (e.g. "M&A", "Cyber insurance"). Generates 50 seed terms per topic.
• terms — list of specific terms (e.g. "Combined ratio", "Loss ratio"). Creates individual definition pages.
• override — yes or no. If yes, replaces existing pages. Default: no.

Trigger phrases

• "create definitions for..."
• "define these terms..."
• "generate glossary entries about..."
• "add definitions for..."
• "create pages for..."
• "generate definitions about..."
• "make definition pages for..."

Examples

1. Topics and terms:

Subject: Create definitions for Cyber and specific terms
Body: Hi PlumBot, please create definitions for the topic
Cyber insurance. Also define these specific terms:
Ransomware warranty, Silent cyber exposure.

→ topics: Cyber insurance / terms: Ransomware warranty, Silent cyber exposure / override: no

2. Terms only:

Subject: Define Combined ratio and Loss ratio
Body: Hi PlumBot, can you create definition pages for:
Combined ratio, Loss ratio, Expense ratio.

→ topics: (none) / terms: Combined ratio, Loss ratio, Expense ratio / override: no

3. No parameters:

Subject: Fix broken definition links
Body: Hi PlumBot, please check for any broken definition
links on the wiki and create the missing pages.

→ topics: (none) / terms: (none) / override: no

create_team_pages

Description

• Creates standardized team pages on the wiki from organization description documents.
• The user attaches one or more documents (PDF, TXT, etc.) describing teams (roles, missions, org structure, contacts).
• Each document is transformed into a wiki page with an infobox, introduction, org chart, and team table.
• Pages are created at Internal:Teams/{team name} by default, or at a custom path if specified.
• If team names are provided, the bot matches each document to the corresponding name. If not provided, the bot determines the team name from the document content (sentence case, preserving proper nouns).
• By default, existing pages are overwritten (override: yes), since team pages typically represent updated information.

Required parameters

• documents — one or more attached files describing teams. The user must attach the documents to the email.

Optional parameters

• team_names — list of official team names (e.g. "Group tax department", "Group corporate finance"). If not provided, the bot determines the names from the documents.
• path — wiki path prefix where pages are created. Default: Internal:Teams/. Example: Internal:Teams/AXA Hong Kong/ for a subfolder.
• override — yes or no. If yes, replaces existing pages. Default: yes.

Trigger phrases

• "create team pages using the attached..."
• "create team pages for..."
• "generate team pages from..."
• "build team pages from the attached..."
• "update team pages with..."
• "make team pages from..."

Examples

1. With team names:

Subject: Create team pages
Body: Hi PlumBot, please create team pages using the attached
documents. The team names are: Group tax department;
Group corporate finance.

→ documents: (attachments) / team_names: Group tax department, Group corporate finance / path: Internal:Teams/ / override: yes

2. Without team names (auto-detect):

Subject: Create team pages from attached docs
Body: Hi PlumBot, please create team pages using the attached
documents.

→ documents: (attachments) / team_names: (auto-detected) / path: Internal:Teams/ / override: yes

3. With custom path:

Subject: Create team pages for AXA Hong Kong
Body: Hi PlumBot, please create team pages using the attached
documents under Internal:Teams/AXA Hong Kong/.
The team names are: Corporate finance; Group tax.

→ documents: (attachments) / team_names: Corporate finance, Group tax / path: Internal:Teams/AXA Hong Kong/ / override: yes

4. Without override:

Subject: Create team pages (don't overwrite)
Body: Hi PlumBot, please create team pages from the attached
documents. Do not overwrite existing pages.

→ documents: (attachments) / team_names: (auto-detected) / path: Internal:Teams/ / override: no

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Fallback

Required parameters missing

When the bot identifies the function but required parameters are missing, it replies with the following template. The bot replaces [first_name], [function_name], [missing_parameters], and [bot_name] with actual values.

Hello [first_name],

Thank you for your email. I identified your request as "[function_name]", but I'm missing the following required information:

[missing_parameters]

Could you reply with the missing details so I can proceed?

Best regards,
[bot_name]

Rejected

When the bot cannot match the user's request to any approved function, it replies with the following template. The bot replaces [first_name] and [bot_name] with actual values.

Hello [first_name],

Thank you for your email. I wasn't able to match your request to any of my available functions.

Here is what I can currently do:
- Create insurance glossary definitions (from topics, specific terms, or broken links)
- Create team pages from attached organization documents (with optional team names and custom wiki path)

Could you rephrase your request, or contact your administrator for help?

Best regards,
[bot_name]